Workplace survey

The workplace survey serves as the foundation for occupational health activities

A workplace survey assesses the health significance and impact on work ability of health hazards, harms, and stress factors arising from work, the work environment, and the work community. Additionally, the survey identifies resource factors related to work.

A workplace survey is conducted in the following cases:

• when occupational health cooperation begins
• when necessary, if a significant change occurs in working conditions
• periodically, approximately every 3-5 years

The employer is responsible for having the workplace survey conducted. The workplace survey is carried out by occupational health professionals (occupational health nurse, occupational physician, and occupational physiotherapist), who, if necessary, assess the need to involve occupational health specialists. When the survey targets a workplace with specific needs, hazards, or stress factors, occupational health specialists (such as an occupational psychologist, or specialists in occupational hygiene, social work, ergonomics, technology, agriculture, vision, nutrition, speech therapy, or exercise) may be included in the survey.

Based on the information obtained from the workplace survey, an occupational health action plan is prepared. The workplace survey provides information about the company's actual occupational health needs. An action plan based on this information structures and concretizes activities, and enables the evaluation of the effectiveness of occupational health operations.

Targeted Workplace Survey

If the basic workplace survey reveals special needs in a particular area, such as work fluidity, psychological, social, or physical stress factors, chemical factors, or accident risk, a targeted workplace survey can be conducted as a continuation of the basic survey to obtain a more detailed assessment of the situation and plan necessary development measures.

Workplace Survey Report

Mehiläinen's occupational health professionals utilize AI-assisted tools and a structured reporting tool when conducting workplace surveys. AI tools, for example, speed up the review of extensive preliminary information and improve the quality of the workplace survey report documentation, allowing occupational health professionals more time to focus on the essential task of assessing the health significance and work ability impact. To develop essential factors, follow-up measures are agreed upon jointly between the client company and occupational health services. During the workplace survey visit, a mobile application for report notes, audio recording, and photography can also be used to support the report drafting.

The reporting platform and AI tools transform report drafting to be:

• more qualitative
• more cost-effective
• more consistent

The data collected from the workplace survey is compiled into a visually clear presentation format in YritysMehiläinen. YritysMehiläinen is intended as a joint tool for the company and occupational health services, which, among other things, facilitates the monitoring of follow-up measures given in the workplace survey, and allows the company to mark follow-up measures as completed. YritysMehiläinen offers a faster way to review the most important points of the workplace survey in addition to the traditional workplace survey report.